Professional Staff

General Summary: Under general supervision and according to established policies and procedures, performs a variety of accounting duties, primarily related to client/matter and conflict-of-interest database maintenance. Observes confidentiality of client and Firm matters. 

Key Responsibilities

• Monitor and maintain inventory of office and hospitality supplies, including coffee, beverages, snacks, wellness items, breakroom supplies, and other related items. Anticipate needs and place orders as necessary to maintain appropriate inventory levels.
• Receive supply deliveries, verify items received against orders, organize and properly store supplies, replenish designated areas, and rotate food and beverage inventory as appropriate.
• Maintain all coffee bars by keeping coffee, beverages, and related supplies clean, organized, and fully stocked. Collect and clean used mugs and other items throughout the day as needed.
• Maintain the Lounge and other common hospitality areas, ensuring they are clean, organized, and appropriately stocked. This includes refrigerators, freezers, microwaves, sinks, countertops, and snack areas.
• Keep the Catering Kitchen clean, organized, properly stocked, and ready for firm meetings and events.
• Maintain the professional appearance and readiness of all conference rooms and the Gallery. Responsibilities include wiping tables and countertops, straightening chairs, maintaining the appropriate number of chairs in each room, and ensuring cabinets and supplies are properly stocked.
• Assist with the setup and breakdown of conference rooms, the Gallery, and other firm spaces for meetings, depositions, events, and firm functions.
• Assist all departments with setup and breakdown needs for events hosted by the Firm.
• Sort incoming mail and complete scheduled internal mail and printed material deliveries.
• Handle FedEx and other shipping and receiving needs, including coordinating and delivering packages or materials to attorneys as necessary.
• Assist with court runs and other external deliveries when time permits.
• Provide backup coverage for the Receptionist as needed.
• Assist in the Copy Center as needed.
• Monitor the appearance and condition of common areas throughout the office, including addressing scuff marks, cleaning glass and furniture, and performing minor carpet spot cleaning. Coordinate carpet cleaning, light bulb replacement, and other building maintenance needs as appropriate.
• Promptly report maintenance, cleanliness, supply, or operational issues involving conference rooms, coffee bars, hallways, common areas, and other firm spaces to the Office Services Manager or appropriate staff.
• Assist the Office Services Manager with special projects, office setups, and other assignments as needed.
• Occasionally assist with Firm events and special functions outside regular business hours, including evenings and weekends, as needed. Advance notice will be provided whenever possible.
• Provide general hospitality and operational assistance to attorneys, staff, clients, guests, and other departments as needed.

Qualifications

• High school diploma or equivalent, with the ability to read, write, communicate, and perform the essential duties of the position.
• Approximately one year of experience in hospitality, office services, facilities support, or a professional office environment preferred. Must be able to quickly learn and follow Firm and departmental policies, procedures, and service standards.
• Ability to operate standard office equipment, including copiers, scanners, printers, and postage equipment, and to assist with Copy Center functions as needed.
• Strong interpersonal and communication skills, with the ability to interact professionally and courteously with attorneys, staff, clients, guests, vendors, and other individuals.
• Ability to maintain professionalism, composure, discretion, and a service oriented approach in a fast paced environment and when handling competing or time sensitive requests.
• Ability to work independently with minimal supervision, exercise good judgment, recognize tasks or areas that require attention, and take appropriate initiative to address needs without waiting for specific direction or assignment.
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and complete assignments accurately and within established timeframes.
• Ability to perform the physical requirements of the position, including pushing supply carts, lifting and carrying supplies weighing up to 30 pounds, reaching, bending, and retrieving or replacing items on shelves.
• Ability to sustain the attention and mental effort necessary to perform the essential duties of the position and respond appropriately to changing priorities throughout the workday.
• Flexibility to occasionally work outside regular business hours, including evenings and weekends, to assist with special events and other Firm functions. Advance notice will be provided whenever possible.

If you are interested in joining an incredible team and want the opportunity to do meaningful and sophisticated work, please apply below.

General Summary: Under general supervision and according to established policies and procedures, performs a variety of accounting duties, primarily related to client/matter and conflict-of-interest database maintenance. Observes confidentiality of client and Firm matters. 

Key Responsibilities

• Assist attorneys with all phases of litigation, from case inception through trial, post-trial proceedings, appeals, and post-judgment collections.
• Conduct legal research and gather, organize, and analyze case materials, including discovery responses, medical records, and depositions.
• Draft, proofread, and finalize pleadings, motions, subpoenas, and other legal documents.
• Prepare and file documents in state and federal courts, adhering to all applicable rules and deadlines.
• Manage large document productions, including organizing and reviewing e-discovery using litigation support software.
• Coordinate with experts, witnesses, and vendors as well as schedule depositions, hearings, and trials.
• Calculate, docket, and monitor deadlines and ensure compliance with court calendars and case timelines.
• Maintain and organize electronic case repositories and litigation databases to support efficient attorney review and case preparation.
• Provide trial support, including preparing exhibits and trial notebooks and coordinating logistics.
• Travel to trial locations as needed to support attorneys during all phases of trial preparation and proceedings.

Qualifications

• Minimum of 8 years of litigation paralegal experience in a law firm setting, with demonstrated expertise in complex litigation.
• Experience attending and supporting trials is preferred but not required.
• A bachelor’s degree or paralegal certificate from an ABA-accredited program is preferred.
• Proficiency with e-discovery tools and Microsoft Office Suite.
• Strong organizational and project management skills with the ability to prioritize and meet deadlines.
• Exceptional attention to detail and strong written and verbal communication skills.
• Experience preparing for and attending trials is highly preferred.

If you are interested in joining an incredible team and want the opportunity to do meaningful and sophisticated work, please apply below.

General Summary: Under general supervision and according to established policies and procedures, performs a variety of accounting duties, primarily related to client/matter and conflict-of-interest database maintenance. Observes confidentiality of client and Firm matters. 

Essential Duties and Responsibilities: “Essential duties" are primarily job functions that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Utilizes computerized accounting system software and workflow platform to process client and matter intake information.
• Interacts with attorneys and staff on matters relating to this position and notifies them of issues for matter opening process as well as answers questions on the status or process of requests.
• Applies quality assurance review of conflicts and client/matter information and ensures high levels of accuracy and completeness of information and adherence to Firm guidelines and procedures.
• Processes changes and updates for client and matter files, which includes certain key information related to contact information and billing rates.
• Handles conflict-of-interest system requests including searches, database update from client/matter forms, and reporting.
• Researches and reconciles data and provides information to other office personnel, as needed, in relation to this position.
• Maintains client and employee confidence; protects operations by safeguarding confidential information.
• Organizes and maintains up-to-date files and records related to this position.
• Serves as back-up to other accounting staff positions, as assigned.
• Filing and other department assistance, as needed.

Knowledge, Skills, and Abilities Required: 

• High school diploma or equivalent.
• Two or more years of experience in a professional office environment.
• Familiarity with Aderant or similar computerized accounting and client intake software is preferred.
• Technical skills include competency in Windows-based applications, including spreadsheets.
• Excellent interpersonal and communications skills are necessary in order to communicate with and follow instructions from a diverse group of clients, attorneys, and staff.
• Provides information with ordinary courtesy and tact.
• Ability to remain calm and composed under workload and deadline pressures. 

Working Conditions: 

Normal office environment with little exposure to excessive noise, dust, temperature, and the like.

If you are interested in joining an incredible team and want the opportunity to do meaningful and sophisticated work, please apply below.